HHRMA Hotel Bali – The Christina Estate
The Christina Estate in Seminyak Bali is seeking a qualified candidate for the below role to join our fun and hard-working team. The role is full-time working 5 days per week.
As Purchasing Officer, you will work with suppliers to negotiate contracts for the purchase of required goods and services as well as keep accurate records of transactions trends.
Also to assist the Finance and Operational Departments in the monitoring, reporting and controlling of Cost of Sales in the villas, including audit and control, reporting, budgeting, forecasting etc.
Duties and Responsibilities
- Implement sound procurement policies, systems and procedures in accordance with Company standards.
- Monitor vendors for quality, service and price through standard purchasing specifications.
- Obtain competitive quotations for our villa requirements and ensure that the best product is sourced and purchased.
- Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
- Establish contracts to ensure reduced pricing for all operating areas of the business.
- Identifies items for standing orders utilising vendor’s logistics for regular deliveries to the villas based on approved highly consumed items.
- Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
- Spot-checks entered system quotations, period validity quotes locked by, etc.
- Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
- Keeps all records in a way that they can be checked at any time for information or audit purposes.
- Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.
- Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
- Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
- Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
- Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
Qualifications
- Previous experience working in the same role in a hospitality business
- Strong negotiating and closing skills required along with a demonstrated ability to develop negotiation strategies for complex activities.
- With good knowledge of MS office
- Ability to work under pressure and meet deadlines in a fast-paced environment.
- Fluent in English & Bahasa Indonesia
- Bali based
If you meet the above requirements and willing to become a key player in a fun, dynamic team, please email your CV in English with ‘PURCHASING OFFICER’ stated as subject header.
All applicants will be treated confidentially and short-listed candidates will be notified. CVs to be received asap and no later than Weds 14th May 2025 explaining why you are the ideal candidate to: