HHRMA Hotel Bali – Hu’u Villas
hu’u Villas located at Petitenget Seminyak – Bali, is looking for a motivated, honest and qualified candidate to fill the following position:
PURCHASING OFFICER
Location: hu’u Villas, Petitenget, Seminyak – Bali
hu’u Villas is seeking a motivated, honest, and qualified candidate to join our team as Purchasing Officer.
This is a crucial role in ensuring that all necessary supplies and services are procured efficiently, cost-effectively, and in a timely manner.
Job Scope:
- Procurement of Goods and Services:
- Responsible for sourcing, negotiating, and purchasing all goods and services required by the company.
- Ensure that all purchases meet the company’s quality standards and operational needs.
- Maintain good relationships with vendors and suppliers to ensure reliable service.
- Inventory Management:
- Monitor stock levels to avoid overstocking or stockouts.
- Ensure proper storage of goods to maintain quality and minimize wastage.
- Keep records of inventory movement, ensuring proper stock rotation (First In, First Out).
- Conduct periodic inventory audits.
- Cost Control and Budget Management:
- Work within the company’s budget and ensure that purchasing decisions align with financial goals.
- Negotiate the best prices for goods and services while maintaining quality standards.
- Assist in forecasting purchasing requirements to stay within budget constraints.
- Vendor and Supplier Management:
- Establish and maintain strong relationships with suppliers and vendors.
- Regularly evaluate suppliers’ performance in terms of price, quality, and reliability.
- Negotiate contracts and delivery schedules with vendors.
- Ensure suppliers comply with contractual terms and conditions.
- Order Management and Delivery Coordination:
- Ensure timely delivery of goods and services according to the company’s needs.
- Monitor orders to ensure that there are no delays or issues with deliveries.
- Work closely with the receiving department to ensure proper documentation and quality checks upon receipt.
- Compliance and Documentation:
- Maintain accurate records of all purchasing activities, including contracts, invoices, and order forms.
- Prepare and maintain reports on purchasing activities and budgets for management review.
- Collaboration with Other Departments:
- Collaborate with all departments to understand their needs and ensure timely procurement.
- Market Research:
- Stay informed about market trends, new products, and suppliers.
- Continuously assess supplier markets to identify cost-effective options without compromising quality.
- Sustainability and Ethics:
- Ensure that sustainable, eco-friendly products are prioritized where possible.
- Adhere to ethical purchasing practices and support local suppliers when possible.
Key Skills and Attributes:
- Local candidates, aged between 25-45 years old.
- Diploma or Degree in relevant fields is preferred.
- At least 3 years of hands-on experience in purchasing, procurement, or supply chain roles.
- Ability to manage multiple projects simultaneously while maintaining accuracy.
- Strong interpersonal skills, with a team-oriented attitude, self-motivation, and a creative problem-solving approach.
- Ability to work effectively under pressure.
- Proficient in English, both written and verbal.
- Negotiation Skills:Ability to negotiate pricing, contracts, and terms with suppliers.
- Attention to Detail:Accuracy in processing orders, managing inventory, and ensuring compliance.
- Time Management:The ability to prioritize tasks and manage time effectively to ensure timely procurement and delivery.
- Communication Skills:Strong written and verbal communication skills to liaise effectively with vendors and all departments.
- Problem-Solving:Quick thinking and adaptability when addressing procurement challenges or supply chain disruptions.
This role requires a balance of organizational skills, financial acumen, and strong vendor management abilities. It’s important for a Purchasing Officer in the hotel industry to be proactive, flexible, and have a good understanding of hotel operations to ensure smooth day-to-day functions.
If you meet the above requirements, please send your curriculum vitae (CV) in English, along with a recent color photograph, to:
HQHR@huubali.com
Please ensure the subject line of your email states the job title: “Purchasing Officer”.
Only qualified candidates will be contacted.